Privacy Policy

Welcome To UCCMSA

Welcome to the official website of the University of Cape Coast Medical Student Association (“we,” “our,” or “us”).
We respect your privacy and are committed to protecting the personal information of our members, students, partners, and visitors.

This Privacy Policy describes how we collect, use, and protect your information when you visit our website, interact with our content, register for events, or contact us.

By using our website, you agree to the practices described in this Policy.

 

Information We Collect

We may collect the following types of information:

(a) Personal Information

You may voluntarily provide personal details such as:

• Full name

• Email address and phone number

• Academic details (e.g., institution, year of study)

• Profile photos (e.g., for membership or event purposes)

• Payment or contribution information (for membership dues, events, or donations)

(b) Automatically Collected Data

When you visit our website, we may automatically collect:

• IP address and browser type

• Device type and operating system

• Pages visited and time spent on the site

• Referring URLs

This data helps us analyze website traffic and improve user experience.

(c) Cookies and Analytics

Our website may use cookies and third-party analytics tools (such as Google Analytics) to enhance site functionality, remember preferences, and gather usage statistics.
You can manage or disable cookies in your browser settings.

 

How We Use Your Information

We use your data to:

• Manage membership registration and communication

• Organize events, conferences, and educational programs

• Send newsletters, updates, and announcements (if you subscribe)

• Respond to inquiries or feedback

• Maintain internal records and improve website performance

• Comply with legal obligations

We will never sell or rent your personal information.

 

Sharing of Information

We may share limited data only when necessary, such as:

• With trusted third-party service providers (e.g., website hosting, email, or payment processing).

• With event partners or academic institutions, only for official association purposes.

• When required by law, regulation, or legal process.

All partners and service providers are bound by confidentiality and data protection agreements.

 

Data Security

We implement appropriate security measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction.
However, please note that no method of online transmission or storage is completely secure, and we cannot guarantee absolute security.

 

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, comply with legal requirements, or maintain institutional records.

If you wish to have your data deleted or corrected, please contact us (see Section on Contact Details).

 

Your Rights

Depending on your location and applicable data protection laws, you may have the right to:

• Access, correct, or delete your personal data.

• Withdraw consent for communications or processing.

• Request data portability.

• Object to certain processing activities.

To exercise any of these rights, please contact us using the details below.

 

Children’s Privacy

Our website and events are primarily intended for university-level medical students and professionals.
We do not knowingly collect personal data from individuals under the age of 16.
If we discover that such information has been collected without consent, it will be deleted promptly.

 

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please reach out to us at CONTACT US

 

Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our operations, laws, or technology. Updates will be posted on this page with a new “Effective Date.”

We encourage you to review this page regularly to stay informed about how we protect your information.